Job Introduction
Administration Coordinator - o2 London
£35,000 Basic
Who We Are:
Levy UK & Ireland is the vibrant and exciting sector of Compass Group, the world's largest catering company. We work at some of the greatest venues in the world, delivering legendary experiences in food, drink, and hospitality.
In the UK, we are proud to have a wealth of long-standing partnerships with venues across sport, entertainment, and events. Our partnerships include venues such as Wimbledon, Twickenham, Edgbaston, Tottenham Hotspur, Chelsea, Principality Stadium, Scottish Event Campus (SEC) and ExCel London.
We are culinary champions - it's what we do and it's what we are passionate about. At the core of our work is the belief that sustainably sourced great food and drink, coupled with exceptional service is key to creating legendary experiences.Focussed on ?doing the right thing' for our people and the planet, sustainability, wellbeing, diversity and inclusion are at the heart of what we do.
We are official partners of the British Paralympic Association and are proud to pay all our team members at least the Real Living Wage or London Living Wage.
We collaborate with some of the UK's most game-changing and well-loved brands, all sharing our vision for bringing best-in-class experiences.
- Medicash - Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
- Aviva Digicare - Free annual healthcare check
- Exclusive Benefits & Wellbeing site (Perks at Work)
- Entertainment discounts - up to 55% off cinema tickets
- Health & Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%)
- Travel discounts - Discounts with holiday companies such as TUI and Expedia
- Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards
- Meals on duty
- Vodaphone discounts
- Pension scheme and Life Assurance
- Employee Assistance Programme
- 23 days + BH's and additional day off for your birthday
- 2 days additional leave, following return from Maternity leave during first year back
- Competitive and supportive family benefits
- Day off for baby's first birthday
- Holiday purchase scheme
- On-going training & development and career pathways
- Professional subscriptions paid
- Financial wellbeing programme and preferred rates on salary finance products
Key Responsibilities:
Diary and Schedule Management:
- Assist in organising and managing diaries & schedules, coordinating appointments, and arranging internal and external meetings.
- Ensure all teams and departments have updated access to relevant schedules, adapting to shifting priorities as needed.
- Anticipate scheduling conflicts and proactively manage diary adjustments, prioritising high-impact activities.
Meeting Coordination and Documentation:
- Prepare meeting agendas and materials in advance to support productive sessions.
- Attend meetings to take accurate, timely minutes, capturing key discussion points and actions.
- Distribute minutes and follow-up documentation, ensuring actions are tracked and completed within appropriate timelines.
General Administrative Support:
- Handle day-to-day administrative tasks such as filing, data entry, document management, and office supply coordination.
- Serve as the primary point of contact for administrative queries, responding promptly and effectively to support requests.
- Prepare and edit correspondence, communications, presentations, and other documents as required.
Project Support:
- Assist with the planning and coordination of team events, projects, and special initiatives.
- Provide logistical support for departmental activities, ensuring all aspects of planning and execution are handled efficiently.
- Monitor progress on administrative tasks within projects, maintaining clear communication with relevant stakeholders.
Reporting and Documentation:
- Maintain accurate records, files, and databases relevant to departmental activities, ensuring information is organised and accessible.
- Support the preparation of reports, summaries, and presentations for team and leadership review.
- Track and report on key administrative metrics, offering insights to help optimise workflow.
Health & Safety:
- To maintain H&S compliance and get involved with H&S meetings.
- Work with onsite HSE champion to ensure Silver and Gold standards are delivered and maintained in your area of business
- To ensure H&S training is completed in accordance with legal and company requirements.
- To personally demonstrate that you take responsibility for your own health and safety and that of others.
Required Skills and Qualifications:
- Excellent organisational abilities with a high level of attention to detail and accuracy.
- Strong verbal and written communication skills.
- Ability to manage multiple priorities and organise time effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with diary and scheduling tools.
- Previous experience in an administrative or coordinator role is preferred.
Other Requirements:
- A proactive attitude with a commitment to teamwork and fostering a positive workplace culture.
- Flexibility and adaptability to meet the evolving needs of the team.
About you:
At Levy UK & Ireland, we take pride in fostering a workplace culture that celebrates diversity and promotes inclusion. We believe that our differences are our greatest strengths, and we are committed to creating an environment where every individual is valued, respected, and empowered.
Our team is a vibrant tapestry of backgrounds, experiences, and perspectives, which enriches our creativity, innovation, and overall success. We are dedicated to providing equal opportunities, promoting fairness, and ensuring that all voices are heard.
We firmly believe that a diverse team leads to innovation and creativity. We welcome candidates from all walks of life and backgrounds to join us in our mission to create a supportive and equitable work environment where everyone has the chance to excel and collaborate.
Join us in our journey towards a more diverse and inclusive world, where every person has the chance to thrive and contribute their unique talents. Together, we can achieve greatness.
As part of Compass you'll help to feed people, fuel progress and forge connections in around 6,000 venues. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses.
Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive? because diversity is our strength!