Job Introduction
Job Title Fixed Assets Assistant
Responsible to Finance Manager (Fixed Assets, Leases & Property)
Location Parklands Court, Rubery
Sector/ Business area Financial Accounts team, Central Finance
Overall purpose of the role Reporting to the Finance Manager (Fixed Assets, Leases & Property), the Fixed Assets Assistant will maintain the fixed asset register and look after equipment leases. They will manage two important mailboxes and assist with regular and ad-hoc reporting. |
Financial Accounts team – Purpose and Context The Financial Accounts team performs a pivotal role within Compass UK&I, overseeing fixed assets, leases/IFRS16 accounting, property related transactions, intercompany, balance sheet reconciliations, Group reporting, audit and financial statements, below the line transactions, accounting for M&A and providing advice and guidance on accounting matters as required. We also support the Tax team on sales and employment taxes as well as other Central Finance teams. |
Key Accountabilities
PURPOSE
- Maintenance of fixed asset register
- Inbox management/query resolution
- Fixed asset/lease related reporting
- Equipment leases
- Franchise fees and utilities
PEOPLE:
- Working effectively as part of a team
- Building relationships with key stakeholders
- Liaising with colleagues from other teams for resolution of queries
PERFORMANCE
- Manage the fixed assets inbox to ensure helpful and timely responses, seeking assistance from the team if unable to answer any queries
- Maintenance of fixed asset register including uploading of additions, disposals and asset transfer files, ensuring that assets are not duplicated
- Monthly reconciliation and reporting of asset ledger, including assistance with preparing fixed asset notes for Group reporting and financial statements
- Run monthly depreciation and post into SAP
- Ensure all capex projects created and fixed assets assigned have the correct authorisation (per UK approvals manual) and are valid capital assets assigned to the correct capex project
- Assist with maintenance of the IFRS16 (right-of-use assets) database and change log and make sure any new equipment lease requests have the correct forms/approvals
- Maintain equipment leases control account
- Management of Medirest mailbox to assist Compass One with Property related items, take ownership of franchise fees and utilities (including accruals/prepayments, ensuring invoices received are checked, approved and processed in a timely manner and reconciling control accounts)
- Complete and submit ONS capex survey to Government
- Assistance with carbon footprint reporting
- Maintain process notes for all business-as-usual work to enable cross training, cover and support within the team
- Cross train other team members
Candidate Requirements: Key Skills, Knowledge & Experience
Essential:
- Finance-related degree or some experience working in a finance related role
- Must be willing to commit to actively studying and qualifying in a reasonable time frame
- Basic Excel skills (common formulae etc)
- Good organisational and presentational skills
- Flexible and adaptable in this busy, evolving environment
- Continuous improvement mindset to question current processes
Desirable:
- Intermediate Excel skills (common formulae, pivot tables etc)
- Experience of balance sheet reconciliations
- Experience of month end (accruals, prepayments, variance analysis etc)
- Experience of ERP software, SAP preferred
- Experience of working with fixed assets
We ensure you're rewarded for all your hard work, which is why we offer a comprehensive benefits package which includes but is not limited to:
• Exclusive travel discounts with TUI, Expedia, Booking.com and many more
• Save money on your food shop with discounts on Tesco, Sainsbury's, Morrisons and more
• Up to 44% off cinema tickets to enjoy your favourite blockbuster
• Regular emails filled with the best discounts and savings available
• Receive Wow Points every time you spend and use them on a wide range of brands
• Un-wind with us with free wellness, mindfulness and exercise classes
• You can share all discounts and offers with your friends and families
• Contributory pension scheme
• Study support
• Grow your career with our Career Pathways and MyLearning programmes