Job Introduction
We're currently recruiting a dedicated Event Planning Administrator to help ensure the smooth running of the operations in Levy on a full time basis, contracted to 40 hours per week.
Remuneration:
- Salary - £28,500
- Medicash - Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
- Aviva Digicare - Free annual healthcare check
- Exclusive Benefits & Wellbeing site (Perks at Work)
- Entertainment discounts - up to 55% off cinema tickets
- Health & Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%)
- Travel discounts - Discounts with holiday companies such as TUI and Expedia
- Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards
- Meals on duty
- Vodaphone discounts
- Pension scheme and Life Assurance
- Employee Assistance Programme
- 23 days + BH's and additional day off for your birthday
- 2 days additional leave, following return from Maternity leave during first year back
- Competitive and supportive family benefits
- Day off for baby's first birthday
- Holiday purchase scheme
- On-going training & development and career pathways
- Professional subscriptions paid
- Financial wellbeing programme and preferred rates on salary finance products
As a Event Planning Administrator, you will use your skills to maintain a high standard of quality work. In return, you will have the chance to progress your career with a company that invests in its people, celebrates individuality, and rewards and recognises employees who go beyond the plate.
Could you bring your spark to Levy? Here's what you need to know before applying:
The Event Planner Administrator at the SEC provides comprehensive support for conference and event catering through administrative, design, and planning tasks. Responsibilities include creating allergen-compliant menu guides, designing menus on Canva, managing portal orders, updating stand catering, processing payments, handling billing, and assisting with pricing sheets. The role also supports the sales team with catering sheets, event paperwork, and planning small-scale events, while collaborating with the kitchen to ensure smooth catering operations.
Specific Duties Include:
- Menu & Allergen Management: Collaborate with culinary teams to create allergen-compliant menus and design visually appealing menus using Canva.
- Internal Portal Management: Oversee orders, maintain pricing, images, and details, and update backend for stand catering and internal portal.
- Payment & Billing: Process payments, handle weekly billing, and follow up with clients on payments. Support sales team with billing and credit card logs.
- Pricing & Spec Sheets: Assist in preparing and maintaining pricing spec sheets for catering and drink packages.
- Sales Support: Aid the sales team by providing catering sheets, event paperwork, BEOs, menus, and place cards.
- Event Planning: Support the planning and execution of small-scale and internal events, working closely with the kitchen and attending weekly meetings.
- Customer Service: Address client requests, ensuring effective communication with culinary teams, sales, and clients.
- Miscellaneous: Perform additional administrative tasks and provide out-of-hours support when needed for events.
What we are looking for:
- Education: Bachelor's degree in hospitality management, event planning, business administration, or a related field preferred.
- Experience: 2-3 years in event planning, catering coordination, or a similar administrative role, with experience using Canva for menu design and managing backend systems for catering services.
- Technical Skills: Proficiency in Canva, Microsoft Office (Word, Excel, PowerPoint), and experience with internal portal systems for managing orders and updates.
- Administrative Skills: Exceptional organization and attention to detail in handling multiple tasks, including menu guides, pricing spec sheets, and billing processes. Ability to maintain backend systems effectively.
- Communication Skills: Excellent written and verbal communication for collaborating with teams and clients, with a strong customer service focus in following up on payments and requests.
- Event Planning: Experience assisting in small-scale event planning, preparing event paperwork (BEOs, menus, place cards), and ensuring materials are ready in advance.
- Collaboration: Proven ability to work closely with kitchen staff and other stakeholders to ensure smooth event execution, with a proactive team-player mindset.
- Personal Attributes: Creative, adaptable, motivated, and passionate about food, with a strong commitment to delivering high-quality results in a dynamic environment
As part of Compass you'll help to feed people, fuel progress and forge connections in around 6,000 venues. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses.
Job Reference: com/0209/68674001/52676846/SU #SCOT
Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive because diversity is our strength!